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Sessional Deputy Registrar

Local Government (NJC): Scale 5 £27,009 - £28,497 pro rata

Main area
Sessional Registrar
Grade
Local Government (NJC): Scale 5 £27,009 - £28,497 pro rata
Contract
Casual + Weekend enhancement
Hours
Casual
Job ref
ER/0354/FB
Site
Islington Town Hall
Town
London
Closing
22/05/2022 23:59

Our ambition

We're determined to make Islington more equal. To create a place where everyone, whatever their background, has the opportunity to reach their potential and enjoy a good quality of life.

We also have an ambitious goal – to be the best council in the country – with every employee clear about the part they play and inspired, focused and supported to give their very best.

We want to build an organisation where employees feel valued, inspired and empowered to help us achieve our goals and provide the best services possible to our residents.

Our values and behaviours

‘Be Islington’ is about setting a clear challenge about what it means to be an Islington employee and sets the standard for every new recruit.

We ask our employees to ‘Be Islington’ – playing their part in working together for a fairer borough and to always be collaborative, be ambitious, be resourceful, and be empowering (‘CARE’).

Interested in knowing more about our values, our vision and our priorities? Check out these videos from our Leader, Cllr Kaya Comer-Schwartz and Chief Executive, Linzi Roberts-Egan:

Leader, Cllr Kaya Comer-Schwartz https://youtu.be/LfdyvXRk5a0

Chief Executive, Linzi Roberts-Egan https://youtu.be/BxluG_h2hQU

Job overview

About us:

Islington Town Hall is the home of "Say I do" in Islington and the City of London.

The Town Hall, on fashionable Upper Street, is home to the registration service and our ceremony rooms. This impressive, listed building, with its grand façade and sweeping marble staircase, provides an elegant setting for ceremonies, and an impressive backdrop for photographs.

The Role:

If you like the idea of helping couples realise their dreams and have ever attended a marriage or civil partnership ceremony and thought you’d love to do that job, this could be your chance to join a great team of sessional staff.

For an informal chat: Come along to one of our April information events, info on these and how to book can be found on our social media @sayidoislington

Main duties of the job

About you:

We are looking for Sessional Deputy Registrars to join us and play an important and exciting role in the lives of our couples and make a lasting contribution to their life defining moments. You will be responsible for conducting and registering weddings and civil partnerships at the Town Hall, religious buildings and some of London’s most impressive approved premises in Islington and the City of London.

You don’t need to have any experience, but we are looking for enthusiasm and a passion to provide magical ceremony experiences for our couples. We’re looking for friendly, calm, warm, well presented people with excellent spoken English and second to none customer service skills. You will be organised, tactful and capable of thinking on your own two feet

Due to the nature of the work, you will be required to work mainly weekends and some bank holidays, but there will also be weekday work if that fits with your availability.

Working for our organisation

In return:

You can look forward to a job that you will love, in a fantastic location. You will receive a competitive salary with enhanced pay at the weekend, access to a pension scheme and generous annual leave allowance.

Detailed job description and main responsibilities

To be part of the Registration Team working on a casual basis, offering a dedicated and professional service to our customers.

To register marriages and civil partnerships and to conduct marriages, civil partnerships and other celebratory services such as British Citizenship Ceremonies, Renewal of Vows and Naming Ceremonies.

  1. To deputise as directed and register marriages and civil partnerships, both in the Town Hall and at other designated venues in Islington and the City of London.
  2. Check authorities and schedules are in order and interview the parties to ensure a marriage or civil partnership can proceed. 
  3. To be responsible for custody of ceremony documentation when attending to register marriages and civil partnerships as directed by the Registration and Citizenship Services Manager at the register office, churches and other religious buildings, or any approved venue.
  4. To provide administrative support for officers delivering non statutory ceremonies including citizenship ceremonies, ceremonies, naming ceremonies and reaffirmation of wedding vows.
  5. To collect all statutory and non statutory fees and account for all fees in accordance with financial directives.
  6. To attend and support in the performance of citizenship ceremonies.
  7. To assist in the completion and administer a computer database of all marriage and civil partnerships that occur within Islington and the City of London.
  8. Where required, to answer customer email enquiries, make and attend ceremony co-ordination appointments and give advice as appropriate.
  9. Make handwritten registrations of marriage and civil partnership and issue certificates where appropriate. 
  10. To use and assist others in the use of information technology systems to carry out duties in the most efficient and effective manner.
  11. To achieve agreed service outcomes and outputs, and personal appraisal targets, as agreed by the line manager.
  12. To undertake training and constructively take part in meetings, supervision, seminars and other events designed to improve communication and assist with the effective development of the post and post holder.
  13. To undertake other duties commensurate to the grade of the post.

Person specification

Essential

Essential criteria
  • Educated to GCSE/NVQ level 2 or can demonstrate equivalent depth of knowledge and experience.
  • Ability to demonstrate good team working skills and deliver high quality, effective and efficient customer services
  • Ability to demonstrate good verbal and organisational skills
  • Ability to manage time effectively with good organisational skills.
  • Ability to remain calm and professional in difficult situations
  • Ability to work effectively with flexibility and use own initiative
  • Ability to liaise with all levels of staff, members of the public and other organisations in a professional manner
  • Ability to manage both own time as well as designated projects assigned to them.
  • Ability and willingness to acquire different skills necessary to the delivery of services and customer satisfaction
  • Ability to show attention to detail
  • Experience of using Microsoft programmes
  • Able to work weekends and/or weekdays and/or Bank Holidays as required or as available
  • Ability to adhere to the Council's Dignity for All policy

Employer certification / accreditation badges

London Healthy workplaceTimewise helps businesses to attract and develop the best talent through flexible working.London Living Wage is a voluntary commitment made by employers, who can become accredited with the Living Wage FoundationDisability confident committedGood Work StandardStonewall equality policy. Equality and justice for lesbians, gay men, bisexual and trans people.

Applicant requirements

This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.

Documents to download

Apply online now

Further details / informal visits contact

Name
Angela Arnedo
Job title
Ceremonies Team Manager
Email address
angela.arnedo@islington.gov.uk
Telephone number
020 7527 6553

If you have problems applying, contact

Address
7 Newington Barrow Way
N7 7EP
Telephone
02075274439